Contracting Group



Employment Opportunities

Billing and Receivables Specialist

Primary Duties and Responsibilities

  • Maintain accurate schedule for job billings and work with Project Managers to determine monthly progress billings and Client approved billings for finals. Prepares and sends final invoices to customer.
  • Prepares customer progress billings using AIA document G702/G703 and invoice templates.
  • Maintain receivables aging report and work daily on collections, reporting to the PMs and management weekly on collections status and progress.
  • Logging incoming payments, preparing and making bank deposits.
  • Completing all client waiver requests, prepares and sends Notice of Intents and works with management to prepare Lien filings when necessary.
  • Using company templates and handwritten proposals from Estimators, types formal Project Bid proposals and Change Orders for review and approval by the Estimators/project Managers.
  • Backup for incoming phone calls, applicant reception and other office duties.
  • Knowledgeable of the other office Administrators work and must be capable to fill in when needed and back up other Administrators when workload demands it.
  • Light Bookkeeping.
  • Processing Augmentation.
  • Must be willing to review and augment procedures.
  • May be assigned other duties from time to time.*

Great Benefits Package

·        Health and Life Insurance

·        401K Plan

·        Profit Sharing

·        Paid Vacation/Sick Days

·        Annual salary starting at $50,000 with little over time

Job Type: Full-time Salary: $50,000.00 /year

Knowledge, Skills, and Abilities

  • Excellent organization skills are required to organize and stay on schedule of daily work.
  • Excellent telephone skills are essential to deal with customers, especially with collections task.
  • Must have prior experience with Quickbooks and a strong working knowledge of Microsoft Word and Excel (not necessarily with charts and graphs though). We will provide online proficiency tests to be taken, before initial interview.
  • Working knowledge of and ability to adhere to the company’s resources, methods and procedures for the tasks to be performed and the ability to use sound judgment and decision making.

Work Experience

  • 5+ years’ experience in billing and collections is required; must have prior experience in a small office environment working in a small team environment; must be willing to report to a manager; prior experience in the contracting industry is highly preferred
  • Education: Postsecondary education in bookkeeping or accounting is helpful and preferred but not required.


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Our Mission Statement


* * *

Kinsale is committed to
 meeting the needs of our customers
with our highly skilled team in a safe
and timely manner.
Providing quality service
 and professional workmanship while
executing state-of-art techniques within
industry standards.

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